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Old 03-05-12, 23:13   #1
 
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Default Free Up Space in Gmail: 5 Ways to Reclaim Space




Gmail provides a high storage limit – 10 GB and counting – but it doesn’t help you much if you’re close to reaching it. You’ll need to know some tricks to free up space in your Gmail account.
Once you’re at the limit, mail will start to bounce instead of being received. You’ll also see a message saying that “You have run out of space for your Gmail account.”


Search for Attachments

Attachments can take up a lot of space. Deleting messages with large attachments can free up space a lot quicker than deleting small, text-only messages. To view only messages that contain attachments, use the has:attachment search filter.



Once you’ve searched for only the messages that contain attachments, you can go about deleting the larger messages and freeing up space more efficiently.


Unfortunately, there’s no way to sort messages by size from within Gmail. For that, you’ll have to use a different tool.

Use an IMAP Client

You can access your Gmail over any email client that supports IMAP, like Mozilla Thunderbird. When you access an account over IMAP, you manipulate messages directly on the server – any changes you make in the email program will be reflected in your Gmail account. This allows you to do things you can’t in Gmail, including sorting messages by size and removing attachments from emails. Think of the IMAP client as a different interface for your Gmail account.
We’ve previously covered setting up Gmail in Thunderbird, so follow that guide – but leave Thunderbird set to the default option of IMAP, don’t switch it to POP3 like the article instructs. If you use POP3, Thunderbird can’t manipulate messages on the server.
Once you’ve got Thunderbird set up with your email account, select the All Mail option in the left panel, and then use the little columns button at the right side of the window to enable the Size column.


Click the Size column to sort messages by size. Once you have, you can easily spot the biggest space-wasters and delete them.


You don’t have to delete them, though – chances are the attachments are taking up space, not the messages themselves. While you can’t remove an attachment from a message without deleting the message from the web interface, you can easily remove attachments from an IMAP client. The attachment will be deleted from the account, leaving the email text intact.


Here’s another advanced trick you can do with an IMAP client: Set up two IMAP accounts in the program (say, two Gmail accounts). You can then drag and drop messages between them to move them between accounts – for example, you could move all your old emails to an special archive Gmail account and open that account whenever you need to review old emails.

Scan Your Account

Find Big Mail is a third-party service that scans your account for big mail. If you don’t want to bother with an IMAP client, this is a quick, web-based way to find large email messages.
You don’t have to give it your password; you only grant the service temporary access your account.


The scanning process may take some time, but Find Big Mail will email you when it’s complete.

Find Big Mail creates labels in your Gmail account, so you can easily browse the large messages without firing up a desktop email client.


Remove Bulk Mail


Chances are you get a lot of bulk mail – newsletters, notifications, mailing list messages, and other things — especially if your account is packed full of email. Lots of the time, this email is pretty unimportant – especially the old ones.
To quickly delete bulk mail, find one of the messages, open it, click the More menu and select “Filter messages like these.”

You can easily use the check-mark menu to select all the messages and delete them, freeing up space.


Empty the Trash


When you delete a message, it gets sent to the trash, where it continues to take up space. Don’t forget to empty your trash to actually free up space after following these tips.
You’ll find the Trash beneath the More link under your labels in the sidebar.

Gmail automatically deletes messages in the trash after 30 days, so you only have to do this if you’re really hurting for space at the moment.
Thanks to Geek Chris Hoffman
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Old 03-05-12, 23:29   #2
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Default Re: Free Up Space in Gmail: 5 Ways to Reclaim Space

Interesting. Nice tute to have uncovered. I'm sure it will be of use to some, without a doubt.

Due to a couple of factors, I don't use email much anymore.

One of them is that my ISP doesn't provide an email service, they want to hand it off to Yahoo. The other one is that spam became so much of an issue in the day, I finally figured out the best way to beat spam was not to have an account to clean out or to have one you never gave out to any one but family.

I no longer use email. I can't begin to count the time that has saved over the years, just not having to deal with spam. Given the government's penchant for wanting to look over your shoulder in email, I can't see that I'm really missing all that much.
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Old 04-05-12, 02:23   #3
 
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Default Re: Free Up Space in Gmail: 5 Ways to Reclaim Space

Quote:
Originally Posted by photostill View Post
Interesting. Nice tute to have uncovered. I'm sure it will be of use to some, without a doubt.

Due to a couple of factors, I don't use email much anymore.

One of them is that my ISP doesn't provide an email service, they want to hand it off to Yahoo. The other one is that spam became so much of an issue in the day, I finally figured out the best way to beat spam was not to have an account to clean out or to have one you never gave out to any one but family.

I no longer use email. I can't begin to count the time that has saved over the years, just not having to deal with spam. Given the government's penchant for wanting to look over your shoulder in email, I can't see that I'm really missing all that much.
Yahoo & Hotmail are for kids and are hacked very often. I liked Gmail its more secure....until they forced their users to accept the new look and its crap, now that looks like it was designed by children. Loads of complaints all over the web about it. They have destroyed what was a very good thing
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